Friday, March 30, 2012

3000.txt

date: Fri, 24 Aug 2007 10:50:22 +0100
from: "Meardon Fiona Miss \(RBS\)" <F.MeardonatXYZxyz.ac.uk>
subject: RE: FW: Proposed Renewal of U.S. Department of Energy Grant No.
to: "Jones Philip Prof \(ENV\)" <P.JonesatXYZxyz.ac.uk>

Hi Phil

I've heard from Michael advising that he has to refer this to someone else to see if the
information we have provided is now sufficient. He knows we have provided as much
information as we can but, unfortunately, it's a case of two completely different sets of
systems/requirements/information not matching up with each other and he needs to refer to
someone with the authority to accept in these circumstances.

I have not mentioned that Malcolm Haylock has left but just explained there was promotion
plus annual increments, move to National Framework, etc, and Michael seems to have accepted
that as he hasn't queried it. I didn't want to throw another complication into the mix at
the moment by mentioning Malcolm had left and it's something we can go back to.

thanks for the offer to help Sue if needed - I have mentioned it to her.

regards

Fiona

=-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Fiona Meardon
(working hours 0830 to 1630, Mon-Fri)
Research Contracts Associate,
Research & Business Services,
University of East Anglia, Norwich NR4 7TJ
phone 01603 591479, fax 01603 591550
email f.meardonatXYZxyz.ac.uk
web [1]http://www.uea.ac.uk/business
Please remember - when corresponding with RBS about a research project, be sure to include
a project reference code, or the formal title.
=-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
This email may contain privileged information. If you are not the intended recipient please
notify the sender and delete all copies.
Get research specific funding alerts by email, visit www.ResearchResearch.com


______________________________________________________________________________________

From: Phil Jones [mailto:p.jones@uea.ac.uk]
Sent: Thursday, August 23, 2007 4:06 PM
To: Meardon Fiona Miss (RBS)
Subject: Re: FW: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
(Phil Jones' Project - UEA Ref R14702)

Fiona,
I'm happy for you to continue to claim on the grant as you've
always done. It doesn't affect me, so if reimbursement is fine
with you and Sandra then it's fine with me. I, just like you,
want to progress to the RGN1s and RGN2s.
I'll leave it up to you to decide on cheques or bank-to-bank transfers.
Tell Sue Steel I'm around next week if she wants any help with
any more questions. Janice Darch will be away the next 2 weeks,
so I'm the only person to help.
Cheers
Phil

At 15:48 23/08/2007, you wrote:

Hi Phil

Michael Hill has asked about the way in which we wish to claim (which I'm taking as a
good sign that we might finally be in sight of receiving some award paperwork) and
Sandra Cater has advised that we have always used reimbursement and should continue to
do so provided you agree. Please could you confirm that you are happy to continue with
reimbursement so that I can get back to him on this?

Just to let you know that I have already responded to Michael regarding his other points
and said that I'm looking to be able to progress the renewal. I will not be here next
week but Sue Steel has kindly agreed to caretake it in my absence and she knows that it
needs to be resolved and will escalate things if Michael responds by seeking yet more
clarification.

with thanks and best wishes

Fiona

=-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Fiona Meardon
(working hours 0830 to 1630, Mon-Fri)
Research Contracts Associate,
Research & Business Services,
University of East Anglia, Norwich NR4 7TJ
phone 01603 591479, fax 01603 591550
email f.meardonatXYZxyz.ac.uk
web [2]http://www.uea.ac.uk/business
Please remember - when corresponding with RBS about a research project, be sure to
include a project reference code, or the formal title.
=-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
This email may contain privileged information. If you are not the intended recipient
please notify the sender and delete all copies.
Get research specific funding alerts by email, visit [3]www.ResearchResearch.com
___________________________________________________________________________________

From: Hill, Michael [[4] mailto:Michael.Hill@ch.doe.gov]
Sent: Saturday, August 18, 2007 8:48 PM
To: Meardon Fiona Miss (RBS)
Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
(Phil Jones' Project - UEA Ref R14702)
One other thing: Do continue to require payment in advance, or would reimbursement
work? If you do need advance, do you have a bank in the United States? If so, we could
enroll you our automated payment request system.

Thanks,

Mike
___________________________________________________________________________________

From: Hill, Michael
Sent: Saturday, August 18, 2007 2:28 PM
To: 'Meardon Fiona Miss (RBS)'
Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
(Phil Jones' Project - UEA Ref R14702)

Hi Fiona,

I have reviewed what you have submitted in full. Upon this review, I've determined I
still need you to address the following:

1. Please briefly explain why Haylock's salary rate increases so much between
years: 13.6% from year one to two and 7.1% from year two to year three. It appears to
be more than just a cost-of-living inflation adjustment. For example, is a promotion
expected?
2. Publication Costs - you indicate that these are based on past years' charges
and an assumption of a similar number. But the amounts are significantly higher than
you budgeted in past years for this project. You've budgeted between $6,000 USD and
$8,000 USD for the next three years. For the previous three years you budgeted between
$4,000 and $4,400. It is recognized that changes in the exchange rate might account for
about 10% of the 60% increase and inflation might count for another 10%. By why is the
increase so much? What changes in the project are leading to the increased estimate?
3. Indirect Costs - I am now satisfied that your costs appear to be based on a
nationally approved indirect costing system. But I still cannot tell at all what
percentages were applied to what bases to come up with the amount that you included in
the DOE budgets. For instance, how did you calculate $82,794 for year one. Please
explain the math for each of the three years and show how these calculations relate to
the information you provided me on July 20^th.

If you can adequately address these three items, we should be about ready to award the
modification to the grant.

Thanks,

Michael D. Hill
Contract Specialist
U.S. Department of Energy
Chicago Operations Office (ACQ)
9800 South Cass Avenue
Argonne, IL 60439
Phone: (630) 252-2338
Fax: (630) 252-5045
e-mail: michael.hillatXYZxyzdoe.gov

___________________________________________________________________________________

From: Meardon Fiona Miss (RBS) [[5] mailto:F.Meardon@uea.ac.uk]
Sent: Friday, August 17, 2007 9:19 AM
To: Hill, Michael
Cc: Jones Philip Prof (ENV); Darch Janice Dr (SCI)
Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
(Phil Jones' Project - UEA Ref R14702)

Dear Michael

I'd be grateful if you could give me an idea when we may hear regarding the renewal of
this project as I am concerned that time is passing and that delays will impact on the
project.

Please note that the UEA will be shut on 27 August for a public holiday and I will be
out of the office for the rest of that week.

with thanks

Fiona


Prof. Phil Jones
Climatic Research Unit Telephone +44 (0) 1603 592090
School of Environmental Sciences Fax +44 (0) 1603 507784
University of East Anglia
Norwich Email p.jonesatXYZxyz.ac.uk
NR4 7TJ
UK
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